Human Resources Assistant

Los Angeles, CA

Reporting directly to the Human Resources Manager, the Human Resources Assistant is responsible for day to day HR tasks. Job duties consist of various responsibilities across a range of HR disciplines, including recruiting, onboarding, benefits administration, and employee relations. Additionally, the Human Resources Assistant will be responsible for planning organization events throughout the year, as well as other administrative tasks as required by the administrative team and the organization at large.

 

Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Human Resources

  • Recruiting & Onboarding

    • Post and maintain job ads for all openings organization-wide

    • Contact desirable candidates and coordinate the interview process completing all associated administrative tasks

    • Draft relevant correspondence with candidates and serve as initial point of contact for all new hires

    • Conduct new hire orientation to include overview of policy and culture, internal procedure guidelines and facility tour

  • Benefits

    • Communicate directly with insurance carriers regarding staff enrollment and termination

    • Serve as a resource to staff for benefits information

  • Employee Relations

    • Serve as internal resource for ImmDef policies and procedures

    • Implement internal procedures for departing staff

    • Manage BIA accreditation applications as needed

  • HR Administrative Function

    • Provide administrative support to HR program including file maintenance, staff org charts, contact lists, etc.

    • Manage staff changes, including HRIS (HR Information System) database upkeep

    • Maintain staff page on organization website, including staff bios and photos

    • Respond to Verifications of Employment

    • Coordinate general staff training
       

Miscellaneous

  • Organize annual staff events

  • Provide necessary admin support for all-staff meetings, in-house trainings, and staff committees

  • Assist with staff travel arrangements and conference, workshop and off-site event registration

  • Compose weekly staff newsletter

  • Provide additional support to Associate Director and administrative team as needed, including occasional reception backup
     

Competencies

  • Exceptional organizational skills are a must;

  • Excellent interpersonal skills and the ability to build relationships across the organization

  • Strong written and verbal communication skills;

  • Demonstrated proactive approaches to problem solving;

  • Highly resourceful team player, with the ability to also excel independently;
     

Required Education and Experience

  • B.A. with 1-3 years’ experience in an administrative setting; or, High School Diploma with 2-4 years’ experience in an administrative setting

  • Demonstrated ability to take initiative and work under pressure

  • Enthusiasm for working at a progressive, start-up organization

  • Passion for social justice for immigrants required
     

Preferred Education and Experience

  • Experience with Paychex HRIS and/or Payroll database

  • Bilingual English/Spanish
     

Additional Eligibility Qualifications
None required for this position. 
 

Supervisory Responsibility
This position has no supervisory responsibilities.

Classification and Work Schedule
This is a full-time, non-exempt position. Work schedule is Monday through Friday, 9 a.m. to 5:30 p.m. with flexibility as permitted by the needs of the organization.

Work Environment

This job operates in a professional office environment.

Physical Demands

This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary.

Travel
No overnight travel is expected for this position. There may be occasional local day travel.

Other Duties
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of this position. Duties, responsibilities and activities may change depending on the needs of the organization.

Salary

$15-17 per hour, commensurate with experience + generous benefits package, including health, dental, sick and vacation time, 12 paid holidays/year, and our office is closed between Christmas and New Years Eve.​

Application Instructions

E-mail cover letter, resume and references to: Nicole Cortes, Human Resources Manager, Immigrant Defenders Law Center, at Jobs2018@immdef.org. Please indicate where you came across our job posting. In the subject line please write FIRST NAME_LAST NAME_HUMAN RESOURCES ASSISTANT.

 

Only those applicants selected for interviews will be contacted. No phone calls please.  

Find us:

634 S Spring St, 10th Floor

Los Angeles, CA 90014

Riverside, CA

(solo atendemos clientes con cita; by appointment only)

2121 North Tustin Ave.

Santa Ana, CA 92705

(solo atendemos clientes con cita; by appointment only)

Call us:

(213) 634-0999

© ImmDef 2017

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